Assistant, Administrative

General Summary:

Perform diversified administrative duties for smooth operations. Responsible for managing, catering facility, employee transportation, maintenance of office equipment, stationery carrying out events and special projects.

Duties and Responsibilities (*Essential Functions):

• Attend Meetings and close out on relevant action items pertaining to administrative functions.

• Prepare for customer visits, etc., arrange hospitality (Tea/Lunch/Dinner),and generally assist as required. Conferences arranged both in-house and external locations.

• Control general stationery and printing - Includes checking reported usage against accounts to ensure cost control.Requisition for special printed stationery (letterheads, envelopes, forms etc.)

• Manage and audit monthly photocopier meter readings, order supplies, report faults.

• Responsible for cost effective travel and transport arrangements (Buses etc) within the Company including any requirements or changes etc.

• Liaise and/or co-ordinate with Human Resources in arranging and preparing for special events/projects/training, e.g. Company events etc. 

• Responsible for maintaining optimum stock and issue of employee uniforms, safety shoes, safety glasses, cartridges, etc..  

• Support in Time Office management.

• Generate and implement innovative cost saving ideas in the admin. function.

•  Any other relevant job assigned by the management

Job Specifications:

Qualifications:     Under-Graduate with relevant aptitude, experience and skill for the job.

Experience:           2+ years of relevant experience in a administrative capacity

Other Skills:        Excellent communication & negotiating skills, computer savvy and good understanding of admin. systems and processes.