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Title:  Supervisor, Warehouse

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Position Title : Supervisor, Warehouse


General Summary :

Responsible for the effective warehousing and movement of all materials associated with manufacturing operations of the Business Units associated with products contained in mixed order within the plant by facilitating the receiving, shipping and material handling functions in the warehouse area of the facility. 

To ensure the smooth flow of all materials from receipt to issue, encompassing all manufacturing departments throughout the factory, ensuring they are supplied with the necessary materials to meet manufacturing dates. To maintain the integrity of materials whilst in stock. 

Responsible for managing and establishing processes related to inventory flow. Analyze and audit all aspects of inventory / inventory control including SAP transactions, warehouse management, cycle counting and material flow in order to develop and maintain significant inventory variance reduction, inventory accuracy, product traceability, production improvement and milestone metrics. Responsible that effective document control is maintained over all process related documents and records.


Duties & Respponsibilities :

  • Ensure accuracy of physical inventories. Oversees physical inventories and leads the cycle count effort. Coordinates resources and assigns tasks to other employees. Coordinates employee training related to the inventory process. Through process and procedure verification, system review audits and transaction documentation, improves security and tracking of inventory. Analyses and verifies cycle count disparities and makes possible corrections. Design and implement methods to further automate processes to realise efficiencies and reduce error. Analyze and investigate SAP transactions to ensure inventory accuracy. Monitors receiving, quality, parts / stockroom, production and finished goods inventory transactions. Identify root causes for inventory discrepancies and develop solutions to eliminate future occurrences
  • Responsible for managing and establishing procedures related to document control. Develops procedures for the development of raw part numbers, finished goods part numbers, material masters, bill of materials, routings, cost centers, work centers, engineering change orders and reference operation sets. Responsible for creating maintaining and distributing the engineering master data for the product business unit. Ensures that master drawing files and history files are accurate and current. Ensures that engineering change orders have been accurately documented, approvals have been secured and that all documentation has been processed in an expedient manner. Maintains a document revision/review system and status tracing for all process-related documents and records.
  • Provides SAP support for operations. Responsible for resolving technical and complex problems and issues related to the SAP inventory control and product development process. Performs analysis to correct issues, update records and specifications and operating procedures. Maintains and audits accuracy of document control entry activities. Develop and generate complex SAP reports to track, analyze and maintain accuracy related to warehouse transactions, material masters, bill of materials, routings, inventory transactions and physical inventory, cycle counts and costing. Partners with MIS to research and implement SAP upgrades, new configuration and additional software to streamline document control processes.
  • Analyses and verifies relevant transactional processes to ensure Sarbox compliance
  • Responsible for supplying all departments with the parts required as specified in picking lists, works orders and sales orders, recording the transaction via EDI (Including bar code scanning) uplinks to advise planners, buyers and SO coordinators of the status of current inventory levels.  Stock checking as received. 
  • Observe policies, procedures and objectives necessary to maintain inventory accuracy including cyclic inventory counting. Weekly cycle counts are conducted per system, driven data supplied by BU Management to ensure accuracy if stock is maintained within count tolerance. Discrepancies must be reconciled by transacting. 
  • Responsible for off-loading material, ensuring goods are correct to Advice Note, i.e.: part number and quantities are correct, informing Purchasing Department of any discrepancies, generating a Goods Received Note and passing to Inspection to comply with ISO 9001 standards, highlighting any goods which are on the priority list for issue to manufacturing and to clear any back orders on works orders or customer orders. 
  • When required check documentation to ensure goods comply with Despatch Notes, loading appropriate goods to vehicles in an orderly and safe manner, liaising with drivers and shipping department, establishing load capacity for best utilization of stock space. 
  • To find optimum shelf space within the Stores racking system yard. Appoint stock locations as required. Identify all materials received through Goods In and manufacturing departments and completing the necessary computer transactions to ensure accuracy of stock levels. Maintain FIFO on all stock.  Maintaining where ever possible one stock location and thus effective housekeeping. 
  • Includes off-loading and loading materials. Servicing all departments within the factory, supplying the correct materials when and where required in an expeditious manner.  To ensure a customer (Internal and External) Focus at all times. 
  • Maintain services levels for inventory storage and movement of materials that ensure effective stock rotation thereby minimizing stock obsolescence. 
  • Ensure all pick lists, route sheets and drawings are of the correct revision. 
  • Ensure that all materials have a current shelf life.
  • Supervise all warehouse related functions, including personnel, inventory, physical distribution, maintenance and record keeping
  • Suggest improvements in existing warehouse policies and procedures
  • Aid manufacturing department in scheduling production orders to satisfy corporate priorities
  • Process all warehouse orders and schedule materials, delivery dates, transportation methods
  • Plan layout of stock room, warehouse and other storage areas, considering turnover, size, weight and related factors of stored items
  • Train subordinate in proper handling of items received, stored and shipped
  • Institute updated methods and techniques for use of equipment handling, storing, maintaining and shipping stock and related items
  • Determine reasons for discrepancies between inventory and stock control records. Recommend corrective actions and monitor their implementation
  • Set predetermined schedules and priorities for cost effective utilization of resources and time.


Judgments and Decisions:

  • Determine categories for raw part numbers, parts and finished goods
  • Determine structure for bill of materials
  • Establish policies for cycle counts, material movements and SAP transactions
  • On receipt of Works Orders, Sales Orders, determine picking priorities. Based on pick by dates given by planning department.
  • Determine optimum storage of materials within warehouse to ensure minimum travel and retrieval times. This includes goods received work in progress and finished goods.
    Internal: Planners/Operators/Co-ordinators/Facilitators/Managers all manufacturing departments./Cost Accountant/Shipping/Procurement/Engineering/MIS
    External: Vendors to collect materials from platers, galvanisers etc. Drivers collecting or delivering materials and telephone contact with vendors who may have queries.


Qualification :  Bachelor’s in related curriculum such as Bcom or equivalent


Experience : Minimum 8+ years of experience in Stores and Material handling in fast moving stock environment.


Skills Required :

Detailed knowledge of BU business systems and procedures with regards to Inventory / Stock holding, important requirements. SAP – inventory background such as receiving, planning, buying, and stores.

Strong planning and analytical skills.

Commscope is an Equal Opportunity Employer.


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